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Our company is led and managed by an experience and cohesive team of Chartered Accountants, ACCAs, Accounting Technicians, and MBA. Our Management Team, comprising diverse talents from various fields, boasts strong academic foundations, teamwork prowess, expertise, and forward-thinking vision, ensuring optimal client satisfaction.
Answer is simple- It’s always better to work with Experts. With over 20 years of experience in the field and our dedicated team of professionals, we ensure top-quality work for our clients. Our team comprises highly skilled professionals who are proficient in accounting software and stay updated on the latest UK and Irish regulations. Mindspace is an ICO-UK-certified accounting firm committed to GDPR compliance. Offering online bookkeeping services worldwide, we allow you to delegate time-consuming tasks to us, enabling you to focus on business growth. Our management team comprises diverse talents with strong academic backgrounds, teamwork skills, expertise, and a forward-thinking vision, catering to clients’ needs effectively. When you outsource accounting to us, a senior manager is assigned to your account as your single point of contact, ensuring seamless communication and project management. You can reach out to your SPOC anytime for project updates or to assign new tasks.
How to get started is the question which comes to mind while making a decision to outsource and most of the companies see a challenge in outsourcing bookkeeping. However, it is very simple…!!
The first step after you have decided to outsource involves-
We provide you options to work with us as per your convenience and you can choose from:
We will update the books/reports after processing the documents and send you on daily/weekly/monthly basis.
You will receive filtered information through reports and statements which you can directly use for making important business/financial decisions.
The Software is specifically chosen based on the needs of your business. We work on all types of s/w including Peachtree®, MYOB® and QuickBooks®. There are a lot of considerations to think upon before deciding over Software. We would suggest you speak with ours expert bookkeepers to make the right choice. Our staff is thoroughly on accounting and trained on all these software. In most of the cases, you need not to buy any new hardware or software and we can set your account with the existing infrastructure.
The cost structure for the Virtual accounting and online bookkeeping services provided by Mindspace Outsourcing UK match up with that of the market and much more of the value you get out of an in-house bookkeeping department. You can save on a lot of resources hiring and training, you save office space and the valuable time used up managing an accountant. You can try our free Expense Calculator and compare the cost benefits of Outsourcing Accounting and Virtual Bookkeeping. Team at Mindspace Outsourcing UK are bookkeeping and accounting professionals. Outsourced Accounting is an unparalleled task for us. The staff is highly trained and skilled in accounting and bookkeeping. We assign tasks to professionals who are trained in accounting and bookkeeping. We have policies in place which assign tasks to the skilled manpower that is well equipped with the knowledge in the procedure. All of these arrangements take out all the efforts that you put in an in-house bookkeeper.
The team at Mindspace Outsourcing UK is well-versed in major accounting software such as Intuit QuickBooks, SAGE, FreeAgent, CCH, Brightpay, XERO, Brightpearl, Moneysoft, Fathom, IRIS, VT Software, KashFlow, Taxcalc, Oracle Netsuite, Dext, and Capium etc. We host clients’ accounting records on our own FTP server. We provide you with full access to your data, but you must purchase the license for the accounting software we use for your job. Access to the FTP server is set up on your computer. With any computer enabled with internet access, you can access your accounting records.
At Mindspace Outsourcing UK, security is paramount. We employ bank-level encryption and state-of-the-art infrastructure to safeguard client data. Our ISO 27001 certification underscores our commitment to modern security practices. Access to records is restricted to clients via a highly secure FTP server. Our security framework includes three layers: Workstation & Network Security, Physical Security, and Employee Credibility. For more details, visit: https://mindspaceoutsourcing.co.uk/mindspace-security-measure
You own your data, and we prioritize its security. With data security being a paramount concern for all companies today, we offer a full guarantee of data security. Our expert IT team manages data protection, backup, and server-related issues. Every employee signs a Non-Disclosure Agreement, ensuring data confidentiality. You make the decisions and approve final payments or receivables. Data is password-protected and encrypted, ensuring only authorized access. Compliance and regulations are central to Mindspace Outsourcing’s operations.
No, when you have a professional, the assertion of your finance is more accurate. With that said, you retain complete financial control of the organization. We merely bookkeepers and accountants providing professional expertise in services that take up too much of your time. You will always be the ultimate authority over the business. We just maintain records; you are the one signing the cheques.
At Mindspace, we meticulously select candidates based on their skills, expertise, and alignment with your specific goals. We prioritize finding the right fit. You’re welcome to review our available resources and conduct interviews if needed. Alternatively, we can promptly assign a suitable team member to your account to streamline the process. Our aim is for you to have trust and assurance in the team handling your financial tasks.
We provide an average 7 working days for turnaround of jobs from the time we receive the last piece of information from you. At premium rates we can also turnaround jobs in as little as 2 and 4 working days. However, it may vary according to the volume of work related to the job. For monthly and ongoing bookkeeping the turnaround time will be lesser than the actual. With regards to the budget, we send Mindspace’ budgeted number of hours where we think that the budget provided by you in the Mindspace Job Checklist is not sufficient enough to complete the assignment.
For as long as you want to. The beauty of working with Mindspace is that you can choose either of the engagement models (FTE, hourly and block-of-hours depending upon your requirement. If you are satisfied with our services and have more jobs for us, we can continue working together.
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